Cash Flow Revolution: pay ahead on booking

Stop being your liveries’ bank

In the traditional livery model, the yard ends up as a short-term lender. Stable rent is paid in advance, but extras like turnout, mucking out and forage are billed in arrears. That can mean waiting up to four weeks to get back money you’ve already spent on labour and supplies.

Pay on Booking changes that. Owners pay for a service at the moment they book it, so your cash flow improves and they never get a surprise bill at the end of the month.

How to set it up

1. Connect Stripe

   LIVERYLive uses Stripe for secure card payments. Log in on the web or in the app, open the Invoice set up tab and choose Connect Stripe. No Stripe account yet? You can create one as you go. Owners can then pay instantly by card or digital wallet.

2. Build your service menu

   Go to Services and list every extra you offer, such as turnout, muck out, rug change or holding for the farrier, each with its own price.

3. Turn on “Take payment on booking”

   In the service settings, switch on Take payment on booking. This skips the usual request-and-approve step. When the owner pays in the app, the job goes straight onto the yard’s To Do list.

4. Do the job, tick it off

   Staff work from the To Do list instead of a diary or whiteboard. When a job is done they tap Complete, and it’s logged on the horse’s bill as already paid.

How the monthly bill looks

Rent and pre-paid services come together on one clear invoice. On the 1 May invoice, for example, the owner sees:

Every service completed in April is itemised underneath and marked as paid, so the only thing left to pay is the coming month’s rent.

Why yards switch it on

Try it in the demo yard