How LIVERYLive connects to Xero, QuickBooks and Stripe
Billing that joins up: invoices built from the work on the yard, copied to your accounts, and marked paid automatically.
Invoicing eats a lot of a yard manager’s evenings: stable rent, extras, arena hire, then chasing who hasn’t paid. Good invoicing should start from the work your team actually does. LIVERYLive builds invoices from yard activity, copies them into Xero or QuickBooks, and marks them paid when the money arrives.
1. Invoices built from the work you do
Recurring charges like stable rent are set up once on each horse’s Billing tab. Extras are added automatically from the To Do list through the month. When an owner requests a service, or staff add a job, it goes on the To Do list. Once it’s marked complete, the charge appears on that horse’s bill: turnout, bringing in, rugging, farrier holding, extra shavings.
Nothing relies on memory, and owners see exactly what they’re paying for.
| Date | Type | Service | Item price | VAT | Gross total |
|---|---|---|---|---|---|
| 29/10/2026 | Debit | Lunging | £10.00 | £0.00 | £10.00 |
| 29/10/2026 | Debit | Bring in1 additional extras | £4.20Late charge: £5.00 | £1.70 | £9.20 |
| Boots off | £1.00 | £0.00 | £1.00 | ||
| 29/10/2026 | Debit | Muck out | £5.00Late charge: £5.00 | £0.00 | £10.00 |
| 28/10/2026 | Debit | Turn out | £4.20Late charge: £1.00 | £0.90 | £5.20 |
2. One click sends everything to Xero or QuickBooks
At month end, click Bulk Send. LIVERYLive totals each horse’s charges, rent plus extras, and copies each invoice into your connected Xero or QuickBooks account. The lines, amounts and total match exactly, so there’s no retyping, no copy-paste errors, and no conflicting records for your accountant.
3. Paid in your accounts means paid in LIVERYLive
When an invoice is marked paid in Xero or QuickBooks, LIVERYLive updates automatically. You get one view of what’s paid and what’s outstanding, without switching systems or checking bank statements.
Invoices
Select payment status ▾Select a monthFilterBulk DownloadBulk Send Invoices| Invoice | Invoice dates | Horse | Items | Total | Sent at | Paid at | |
|---|---|---|---|---|---|---|---|
| #527 | Thursday 1 October 2026 – Saturday 31 October 2026 | Apollo | 25 | 268.40 | Thursday 29 October 2026 13:03 | Mark PaidDelete | |
| #463 | Tuesday 1 September 2026 – Wednesday 30 September 2026 | Billy | 14 | 424.80 | Tuesday 29 September 2026 12:19 | Thursday 8 October 2026 14:26 | Mark as unpaidDelete |
| #401 | Saturday 1 August 2026 – Monday 31 August 2026 | Billy | 1 | 12.00 | Tuesday 8 September 2026 12:13 | Tuesday 8 September 2026 12:14 | Mark as unpaidDelete |
4. Stripe: card payments in the app
Stripe handles secure card payments in the app, so money comes in at booking rather than weeks later.
- Arena bookings: riders pay by card when they book, whether they’re outside riders who found your arena online or liveries on your own yard. How to set up arena booking.
- Pre-paid services: owners book and pay for services up front. The monthly invoice shows them as already paid, leaving just the stable rent. More on Pay on Booking.
Why it matters for your yard
Work done from the To Do list goes straight onto the invoice.
Invoices are created once and copied across unchanged.
Paid updates sync back automatically.
Card payments and pre-paid services cut month-end chasing.
Clear, accurate invoices build owner trust. Our invoicing guide.
More from Yard Talk
Everything in Yard Talk →How to Create Professional Livery Invoices (and Save Hours Every Month)
Stable Management Software – Is It For Everyone?
Reduce Admin Time with Livery Yard Management Software
See it on your own yard
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