Reduce Admin Time with Livery Yard Management Software

Running a yard is rewarding, but the paperwork wears you down: changing livery packages, chasing late payments, scattered texts and calls. The fix is clear, central communication. When a request is made once and recorded safely, the messages, phone calls and whiteboard notes disappear.

Say it once, record it for good

Missed requests, whether a farrier visit, a rug change or holding a horse, create a lot of extra admin. If a service isn’t recorded, you lose the income. If it’s forgotten, the owner is unhappy. With digital horse records, every request is logged automatically, and owners, managers and staff all work from the same place in real time.

The three-step request flow

1. The owner sends a request

   Instead of calling or texting, they pick the service in the app: clipping, turnout, extra forage.

2. The yard accepts it

   The manager gets a notification, accepts, and the job appears on the staff To Do list and the yard calendar.

3. Done and logged

   Staff complete the job and mark it done. The charge is added to that horse’s bill, leaving a clear trail from request to invoice.

Invoicing without paper records

Bulk invoicing in under a minute

Click Bulk Send Invoices, select all horses, pick the month and send. Itemised invoices go out by email and to each owner’s app, with every completed extra already included.

Packages that look after themselves

Full, part and DIY packages are stored once, and the right base rate is applied to each horse automatically. No more working out split rates by hand during busy months.

Smoother days on the yard

Calendars and arena booking

Double-booked arenas cause friction. With arena booking, clients check live availability and book slots themselves, so you’re no longer the go-between.

Digital horse care

A digital feed chart and turnout plan replace the whiteboard, so staff see changes on their phones. Health history, vaccination dates and diet notes all live on the horse’s profile.

Faster payments, no bank chasing

Owners pay invoices straight from the app through Stripe. When the payment clears, it’s matched to the right invoice and your dashboard updates. Part payments aren’t accepted, so there are no partial balances to chase, and no more matching bank transfers to mystery references.

Reclaim your time

Less admin comes from working smarter, not longer. Start your free trial or book a live demo with the team.